Using project management software for your business can help you level up your productivity and improve communication within your team. These tools range from being able to create an online timeline chart to being able to host online meetings within the program, and each software differs in its capabilities. However, with so many different programs available, it can be difficult to know which software would be the best for your company.
In this post, we will go over what project management software is and 10 steps you can follow to select the best PM app for your business.
What is Project Management Software?
PM software is a tool that businesses use to organize and track their past, present, and future work. You might think of it as a virtual office where team members can communicate deadlines, show their progress, share documents, meet with each other, and work together.
Choosing the Best Project Management Software
There are a vast number of different pPM programs available, which can make choosing the best software for your business quite a challenge. To help you choose the best project management software for your business, we have laid out the process in 10 simple steps.
- Determine What You Need the Project Management Software to Accomplish
PM programs are not all created equal. Each software has different capabilities, and it Is important to select the software that best suits the needs of your business.
Before you begin researching different project management programs, make a list of your company’s needs. For example, maybe your team needs a way to effectively manage their project budget, or maybe you need software that can support a certain number of team members. Another way you might look at this step is to ask yourself what problems or challenges currently exist in your company’s
Knowing what you need in a PM program will help you identify the right programs for your business.
- Know Your Budget
Another thing you should know before diving into research is how much your company can realistically spend on project management software. These programs come in a wide range of prices, so knowing how much you can afford will help you narrow your search.
- Research Your Options
Now that you have outlined your company’s needs and know your budget, you can start researching your PM software options.
You might want to start your research by asking team members or other project managers if there are any programs they recommend. You can also search the web for programs that work best in your specific field and look at verified reviews to find out if other people have had success with the programs.
Make a list of your top choices for your business.
- Test Out Your Top Choices
Luckily, most project management programs offer a trial period that allows you to test different programs before committing to one. If you have found a few programs that fit your needs and budget, test them out to see which one you like more.
Reading about software and using the software can be very different experiences, so don’t be afraid to use the trial periods to find your ideal match.
- Have Your Team Test Each Software and Provide Feedback
It’s important that you like a certain software, but you also should have your team test the PM programs to see which program they like best. Testing programs with your team will let you see how they interact with and use each software differently, which can help you better assess whether a certain program will be successful for your business.
- Make Sure Everyone is On-Board
People tend to dislike change, and members of your team may not be as open to changing to a different system. Communication and organization problems will arise if a few team members don’t use the same software as everyone else.
You should talk to everyone on your team, especially those in leadership positions, to ensure that they are on board with trying out a new project management program. This will also give them time to prepare for the transition.
- Purchase the Project Management Software That Best Suits Your Business
Once you know everyone is on-board and you have tried different programs, pick the one that works the best for you and your team. After going through the trial periods of a few programs, you likely have a good sense of what your team prefers and which program was the most beneficial. Commit to one and purchase that software.
- Train Your Team on How to Use the Software
You might think you’re done after purchasing the program. However, you have a little more work to do. As with any new policy or office equipment, you need to train your team members on how to best use the PM software you chose. Training is an important step that will set your team up to be successful in using the program.
- Start Using the Software
After training is done, you can start using the software in your daily operations. As you implement the program into your business, pay attention to what changes and improvements take place. This will be important for the final step.
- Remember to Assess the Software Over Time
You should never start using a new project management software without assessing the software over time. You may find that the program you chose becomes a hassle over time by creating extra steps for your team, or you might recognize that your team dislikes a certain feature of the software.
If the program isn’t going as well as you hoped, you may want to explore some of your other top choices for PM programs. On the other hand, if the program goes great for your team, you may want to explore adding some additional features offered by that software company.
Selecting a project management software for your business can be a productivity, organization, and communication gamechanger. The process of choosing the right software for your company can be challenging, but following these 10 steps can help you feel confident in the program you decide to implement.