• Skip to primary navigation
  • Skip to main content
  • Skip to primary sidebar
  • Skip to footer
  • Submissions
  • About Us
  • Contact Us
  • Jun 2, 2023
  • Startup
    • Creating a Plan
    • Funding a Startup
    • Franchise Center
    • Getting Your Office Ready
    • Making Your Business Official
    • Marketing Your New Business
    • Personal Readiness
  • Run & Grow
    • Customer Service
    • Human Resources
    • Innovation
    • Legal
    • Operations
    • Risk Management
  • Leadership
    • Best Practices
    • Communication
    • Green Initiatives
    • Open Culture
    • Strategic Planning
    • People Skills
  • Sales & Marketing
    • Advertising and Lead Generation
    • Marketing Innovations
    • Marketing Plans
    • Online Marketing
    • Relationships
    • Sales Activities
  • Finance
    • Budgeting and Personal Finance
    • Payments and Collections
    • Tax and Accounting
    • Pricing Strategy
    • Working with Investors
    • Working with Lenders
  • Tech
    • eCommerce
    • Hardware
    • Software
    • Security
    • Tech Reviews
    • Telecom
  • Shop

SmallBizClub

Helping You Succeed

taxbandits banner
Home / Finance / Payments and Collections / Freelancers: Update Your Invoices to Look More Professional
Freelancers: Update Your Invoices to Look More Professional

Freelancers: Update Your Invoices to Look More Professional

1904 Views

Apr 15, 2016 By SmallBizClub

One of the biggest challenges you’re facing as a freelancer is managing your own admin. There’s no HR department that does the dirty work for you—you’ll be responsible yourself for managing your projects, logging receipts and doing tax returns. Knowing how to invoice is a crucial skill you need to ensure your business is running smoothly.

To create a professional invoice, there are a number of things you’ll need to include:

  • A header. Include your business name and contact information (registered address, your company number, e-mail, phone number and website), as well as the invoice date, invoice number and, if applicable, customer ID.
  • Your client’s contact info. Include the recipient’s name, address, phone number and e-mail.
  • A breakdown of services provided and their costs. Provide the client with a breakdown of the work you’ve completed, including the dates and hours you worked on the project and the amount the client owes you. If applicable, include any tax you have charged and your tax registration number.
  • Payment terms. Include your bank details and add a ‘comment’ section in which you can provide the client with information on how you wish to be paid and the payment due date.

How do you prepare an invoice?

Invoicing requires good bookkeeping skills, so invest in invoicing or small business accounting software to help you out. They can help you monitor your finances and give you regular updates on the amounts you owe and are owed. The software can track your time against the amount you’re getting paid for it, create and send invoices and compare your profit and loss statements on an annual basis.

When should you send your invoice?

Either invoice your client as soon as your work is finished, or, depending on the size of the project, ask for part-payment up front. Make sure all of these terms and conditions are worked out with the client before you start the project. Avoid surprises and set up a contract beforehand to let your client know about your pricing structure. If you’re sending regular invoices to a client, make sure you always do it on the same day of the month to avoid invoices getting lost.

Author: Lisa van der Steen is a freelance writer based in the UK. Writing on behalf of Accountz, a software developer of home and small business accounting software, she has an expert knowledge of money management. 

Filed Under: Payments and Collections Tagged With: Collections, Invoicing, Professionalism

SmallBizClub

SmallBizClub

SmallBizClub.com is dedicated to providing small businesses and entrepreneurs the information and resources they need to start, run, and grow their businesses. The publication was founded by successful entrepreneur and NFL Hall of Fame QB Fran Tarkenton. We bring you the most insightful thinking from industry leaders, veteran business owners, and fellow entrepreneurs. That means guides to the complex worlds of financing and technology. It means business owners sharing their personal stories—both successes and failures— through articles, video, and most important, answers to your small business questions. Follow us on Facebook, Twitter, and LinkedIn

Related Posts

  • 5 Ways PayPal Can Help Your Business Grow
  • How To Make and Edit Blank Invoice PDF Templates
  • is-your-invoice-clear-and-complete-enough-Your Blogging Road to Success–Invoicing Guide for Bloggers

Primary Sidebar

bottom line ad

Random

15 Reasons No One Cares About Your Small Business Right Now

May 31, 2023 By Jeremy Bowler

4 Things to Keep In Mind When Choosing Your Next Vehicle

May 30, 2023 By Becky Wilson

How to Compare Guaranteed Investment Certificates

May 30, 2023 By Paul Williams Short

Why Is It Important To Tell A Story In Your Marketing?

May 26, 2023 By Dan Alvin

The Power of Collaboration: Why It’s Essential for Small Businesses

May 25, 2023 By SmallBizClub

Footer

About Us

Small Biz Club is the premier destination for small business owners and entrepreneurs. To succeed in business, you have to constantly learn about new things, evaluate what you’re doing, and look for ways to improve—that’s what we’re here to help you do.

  • Facebook
  • LinkedIn
  • RSS
  • Twitter

Copyright © 2023 by Tarkenton Institute, Inc. All Rights Reserved | Terms | Privacy